Various codes of PSC inspection and how to present to PSCO in case IOPP equipment is not working

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Following are the various codes which are used to represent Action to be taken by vessel against the deficiency reported:-

Deficiency Action Codes
10 deficiency rectified
15 rectify deficiency at next port
16 rectify deficiency within 14 days
17 rectify deficiency before departure
18 rectify deficiency within 3 months 
30 detainable deficiency
99 other (specify)
Note: For ISM deficiencies, only code 10, 18 and 30 can be used.
Restrictions on Updating Codes
Both codes 15 and 16 can only be updated to code 10.
Code 17 can only be updated to code 10, 15, 16 and 99.
Code 18 can only be updated to code 10.
Code 30 can only be updated to:
- code 10 or 18 (ISM def.)
- code 10 or 99 (non - ISM def.)
Code 18 can only be updated to code 10.

We will discuss one case where 15 ppm equipment has started malfunctioning just before the arrival of the port. After investigating it was found that the coalescer filter has become very dirty and because of this the equipment is not working properly. Although this is an critical spare which should be always present on board  it has not been delivered on time because of lead time. The very first thing which any Chief engineer should do is to make an entry in the ORB part 1 regarding the malfunction of the equipment. He should inform Master and company regarding the equipment malfunction.After that he should ask the company to track the indent and ask them to connect it at the next port positively. Now depending on the bilge tank size and the bilge retained on board he should ask for a barge so that vessel can discharge bilge to the barge.He should take a round of engine room and all unwanted leakages should be addressed.
Vessel should declare the bilge quantity and about the equipment voluntarily to the agents of that port. When the PSCO embarks on the vessel Master should voluntarily declare about the equipment malfunction. The PSCO will ask for the documented proof regarding the date since the equipment is malfunctioning. Chief engineer should show him the ORB and the last date of entry when the equipment was working satisfactory and the date when it started malfunctioning.Vessel should convince the PSCO that company has arranged a barge so that vessel can pump the bilges to the barge.During engine room rounds chief engineer can convince the PSCO that there is no unwanted leakages in the engine room and conditions of Sea water pipes are good. He can tell the PSCO about daily generation of the bilge and based on that he can convince him that vessel has got sufficient space in the bilge holding tank to retain the bilge till next port. Later on Chief engineer should show the PSCO status of the spare and try to convince him that vessel will get the spare on next port of arrival.
As per guidelines by the IMO regarding PSC inspection it has been left to the PSCO whether he can permit for one single voyage or not. If he feels that the ship is not posing any serious threat to the marine environment he can permit for the single voyage and the deficiency can be documented under code 15 instead of 30.

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