MAJOR NCs AWARDED DURING SMC AUDIT

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We sometimes during an ISM audit get major NCs and because of that SMC cannot be endorsed annually or renewed. As a chief engineer it becomes our duty to inform and suggest the remedial actions which can be done to downgrade the major NCs into NCs or correct them so that undue delay of vessel can be avoided and the vessel can sail smoothly. Below in an example of such an audit in which 3 major NCs are awarded and as a chief engineer you are framing the report to your superintendent suggesting the steps which should be taken as earliest as possible for early sailing of ship.


To,
Mr. ………..
The superintendent
………..  company
                              Subject:- Major NC awarded during SMC audit
Good day sir,
                         This is in reference to earlier report number ………….. in which you have received the list of major NCs awarded to this good vessel during SMC audit. I would like to suggest the steps which should be taken for early sailing of vessel. Following are the list of NCs and their remedial :-
1) LIST OF UP TO DATE VERSION OF NAVIGATIONAL CHART FOR INTENDED VOYAGE NOT FOUND ON BRIDGE.
CORRECTIVE ACTION:- Please ask the local agent to provide the up to date version of above said chart as soon as possible.
PREVENTIVE ACTION:- Company should provide the schedule of vessel well in advance so that master can ask for the relevant chart in time.
2) PORT LIFE BOAT ENGINE NOT STARTING
Port life boat engine was not starting in front of auditor. Later discovered that there was water in the fuel tank. Since the ship has open life boat it was suspected that water entered in the tank while washing the bridge wing with deck water.
        CORRECTIVE ACTION:- complete fuel oil tank drained and cleaned. Fuel oil line opened up and             water removed. Fresh oil was taken in the tank. Complete fuel line purged and engine tried out satisfactorily.
PREVENTIVE ACTION:- The crew members were briefed about the danger related with water entering in the fuel tank. Clear instruction is given to them that that bridge wing washing to be carried out in supervision of a responsible officer.
3) OIL MIST DETECTOR OF MAIN ENGINE FOUND FAULTY
CORRECTIVE ACTION:- The OMD needs overhauling by workshop as its printed ckt. Board is faulty. Sensors were cleaned but found no improvement. It was explained to the auditor that engine room will be manned and temperature of crankcase will be monitored during watch by watch keepers. He allowed the vessel to go to next port.
PREVENTIVE ACTION:- OMD needs five yearly servicing by an authorized workshop approved by the maker. It is also prescribed in the manual. Hence, this has to be followed so that in future the recurrence of the same can be avoided.
     Please see the attached requisition to arrange the servicing of OMD at next port.
Thank you
Yours sincerely
…………………….
Chief engineer officer

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