GUIDELINES TO MASTER AND CEO REGARDING ORB

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GUIDELINES TO MASTERS AND CHIEF ENGINEERS:
  1. ORB must be duly recorded and signed( duty engineer and chief engineer to sign each entry for part 1 and for part 2 by chief officer after each completed entry with master to sign the completed page for both the parts. In some companies chief engineer signs each page countersigned by master) until the day before arrival at port. If vessel arrives in port with a partially filled page, master has to sign at the end of last entry in that page. 
  2. The ORB part 1 should be shown to PSC ( or any authorized person) in the presence of the chief engineer and all the questions related to the entries made, must be answered directly by him. Part 2 may be shown by master. Photocopies of the ORB may be provided to the PSC inspector, only if requested.
  3. The ORB part 1 have to be kept in the personal custody of the chief engineer and part 2 with master(or chief officer as delegated). and they are responsible for the proper upkeep of the oil record book.
  4. Certificate and instruction manuals of the following equipment must be readily available with the chief engineer:
  • 15 ppm Bilge separator, oil content monitor and automatic stopping device.
  • Waste oil incinerator
  • Auxiliary boiler ( In case used for waste oil incinerator)
  • ODMCS
      5. Bilge and waste oil treatment system (piping, cabling and equipment) are always in good operation, properly monitored and maintained. Maintenance and calibration records are available. Operating instructions should be posted near the equipment and all officers authorized to operate equipment mentioned in (4) above to be familiar with the operation of the equipments.
6. The IOPP certificate and supplement must be readily available for cross verification with the oil record book by the PSC inspector.
7. A copy of IOPP certificate together with supplements must be available with the chief engineer for his reference. He must go through the certificate carefully and ensure that entries especially made in the ORB with respect to the following are correct:
  • Tank names and capacities written in the certificate are same as what is written in the ORB.
  • Actual capacity should not be more than capacity mentioned in the certificate.
  • Check the IOPP certificate supplement -- whether the boiler on your vessel is approved for burning waste oil.
8. The receipts obtained after discharging waste oil or dirty water to ashore facilities must be kept in the safe custody of chief engineer, attached to the oil record book.
9. A copy of the schematic pipeline diagram for bilge and sludge system should be displayed near OWS and one additional copy should be available with chief engineer for reference. The same is applicable for ODMCS which should be available with chief officer.
10. At least one spare new copy of ORBs must be available on board.
  

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